Policies & Procedures

Early years providers must meet all the statutory requirements of the Early Years Foundation Stage and take all necessary steps to keep children safe and well, including by maintaining records, policies, and procedures.

As working documents policies and procedures govern all aspects of the setting’s operations and are vital for consistency and quality assurance across the provision. They are required to be in writing.

Policies describe the approach of operating as an organisation and incorporate current legislation and registration requirements. Procedures detail the methods by which the policies are implemented. Some may need adjustment following risk assessment carried out in the setting.

Staff, volunteers, and students need to fully understand and know how to implement the policies and procedures, which must also be accessible to parents, so that everyone knows what actions they need to take in practice to achieve them.

Each of the policies and procedures that providers are required to have in place are provided in this publication.

0INTRODUCTION
0.0Implementation and review procedure

01HEALTH AND SAFETY POLICY
01.01Risk assessment
01.1aGeneric risk assessment form
01.1bAccess audit form
01.1cPrioritised place risk assessment form
01.02Group rooms, stair ways and corridors
01.03Kitchen
01.04Childrens bathrooms/changing areas
01.06Short trips, outings and excursions
01.07Outdoors
01.08Staff cloakrooms
01.09Maintenance and repairs
01.10Laundry area
01.11Staff personal safety
01.12Threats and abuse towards staff and volunteers
01.13Entrances and approach to the building
01.14Control of Substances Hazardous to Health (COSHH)
01.15Manual handling
01.16Festival (and other) decorations
01.17Jewellery and hair accessories
01.18Animals and pets
01.19Face painting and mehndi
01.20Notifiable incident, non-child protection
01.21Terrorist threat/attack and lock-down

02FIRE SAFETY POLICY
02.01Fire safety
02.01aFire safety risk assessment form

03FOOD SAFETY AND NUTRITION POLICY
03.01Food preparation, storage and purchase
03.02Food for play and cooking activities
03.04Menu planning and nutrition
03.05Meeting dietary requirements
03.06Breast feeding

04HEALTH POLICY
04.01Accidents and emergency treatment
04.02Administration of medicine
04.02aHealth care plan
04.03Life-saving medication and invasive treatments
04.04Allergies and food intolerance
04.05Poorly children
04.05aManaging a suspected case of coronavirus
04.05bInfection control
04.06Oral health

05EQUALITY PROCEDURES
05.01Inclusion, equality and diversity aims and objectives
05.02Promoting inclusion, equality and valuing diversity

06SAFEGUARDING CHILDREN, YOUNG PEOPLE AND VULNERABLE ADULTS
06.01Responding to safeguarding or child protection concerns
06.01aChild welfare and protection summary
06.01bSafeguarding incident reporting form
06.01cConfidential safeguarding incident report form
06.02Low level concerns and allegations of serious harm or abuse against staff, volunteers or agency staff
06.02aLow level concerns form
06.03Visitor or intruder on the premises
06.04Uncollected child
06.05Missing child
06.06Incapacitated parent
06.07Death of a child on-site
06.08Looked after children
06.08aCare plan for looked after children form
06.09E-safety
06.10Key person supervision

07RECORD KEEPING POLICY
07.01Childrens records and data protection
07.01aPrivacy Notice
07.02Confidentiality, recording and sharing information
07.03Client access to records
07.04Transfer of records

08STAFFING PROCEDUES
08.01Staff deployment
08.02Deployment of volunteers and parent helpers
08.03Student placement

09CHILDCARE PRACTICE POLICY
09.01Waiting list and admissions
09.01aAbout our childcare - LB1 (Hollybrook)
09.01aAbout our childcare - LB2 (Bassett)
09.01bApplication to Join
09.01cChildcare and early educaion registration form
09.01dChildcare and early education terms and conditions
09.02Absence
09.03Prime times – The role of the key person
09.04Prime times – Settling in and transitions
09.06Prime times – arrivals and departures
09.08Prime times – Snack-times and mealtimes
09.09Prime times – Intimate care and nappy changing
09.10Prime times - sleep and rest time
09.12Promoting Positive Behaviour
09.13Identification, assessment and support for children with SEND
09.13aSEN Support Initial record of concern form
09.13bSEN Support Action plan
09.14Prime times - Transition to school
09.15Progress check at age two
09.15aProgress check at age two form

10PARENT PARTNERSHIP AND COMPLAINTS
10.01Working in partnership with parents/other agencies policy
10.02Making a complaint policy
10.03Grievance policy
10.04Disciplinary policy